AP Specialist

Location: Findlay
Posted on: June 23, 2025

Job Description:

AP/AR Specialist Needed - $60k-$70k - Growing Construction Firm - Urgent Hire! This Jobot Job is hosted by: Steven Zacharias Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $60,000 - $70,000 per year A bit about us: We are a growing construction firm that's looking to hire an AP/AR Specialist ASAP! If interested, please apply or email me your resume directly at - https://apply.jobot.com/jobs/ap-specialist/457578530/?utm_source=CareerBuilder /> Why join us? $60,000-$70,000 Base Salary Health, Dental, Vision 401k PTO Job Details Scope of Responsibilities: Maintain accounts payable vendor files, including setup and documentation management Sort and organize field paperwork efficiently Scan packing slips, invoices, and pay applications into Timberscan for record-keeping Process invoices and pay applications in Timberscan until reaching final approval Enter credit card receipts into Timberline and scan into TimberScan for reconciliation Review accounts receivable weekly report and select accounts payable check run Distribute check run reports to Project Managers and address inquiries and requests Print and scan checks and corresponding reports after approval from the Controller Mail out accounts payable checks with waivers and payment stubs, ensuring accuracy Email or fax final waivers before mailing final payments to vendors Reconcile vendor statements monthly and resolve discrepancies in a timely manner Acquire W9s from new vendors, scan, and enter into Timberline software Respond to and return accounts payable inquiry phone calls and emails promptly Maintain accounts receivable customers for billings, including setup and documentation Process all monthly and time and material billings accurately and in a timely manner Follow up with engineers and owners during the billing process as needed Record and distribute certified payrolls in conjunction with the billing process Set up all contracts (schedule of values) and reconcile contracts during final billings Maintain recurring invoices and ensure accuracy in billing processes Submit 1099 forms to the IRS in compliance with regulations Reconcile accounts payable, accounts receivable, and job cost at month-end Set up jobs in job cost, import estimates, and update cost-to-completes as necessary Provide backup support to the accounting department, including payroll and trucking tasks Qualifications: Strong background in accounting principles and will be responsible for maintaining vendor files, processing invoices, and ensuring accurate billing Proficiency in accounting software such as Timberline Strong understanding of financial reporting requirements Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Keywords: , East Lake , AP Specialist, Accounting, Auditing , Findlay, Florida